Set up video meeting in microsoft teams -

Looking for:

How to Set Up a Microsoft Teams Meeting for First-Time Users 

Click here to DOWNLOAD

     

Scheduling a Video Meeting in Teams - ANR Information Technology

 

The recording continues until you select Stop recording. The recording is processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting. Note: For now, guests and external attendees can view the recording only if it's explicitly shared with them. Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present.

The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours. If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org. Your admin's settings determine whether and when a recording will expire. If your recording has an expiration date, you'll see a message indicating that when the recording pops into the meeting chat after the meeting ends.

Click on the recording to open it in your browser. Once the browser page has opened, select in the upper right to open the details pane. Mouse over the recording in question, select Show actions the three vertical dots to the right of the file name , and then choose Details. When the details pane is open, look for Expiration date. Here's where you'll see the date that's currently set. Open the drop-down to see your options for changing the date. Extend the recording's availability for a certain number of days, or pick a specific date on the calendar.

You can also choose No expiration if you don't want it to be deleted. The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But don't worry—if you've selected No expiration , it won't expire. The owner of the recording will get an email when it expires. At that point, they'll have up to 90 days to recover it from the recycle bin.

Once recovered, the recording will no longer expire automatically. More info for admins can be found here. When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone. In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start. For more information, see the Microsoft Privacy Statement. If you're having problems recording a meeting, you'll probably need the help of an IT admin to work through them.

Keep these things in mind as you move forward:. Play and share a meeting recording. Delete a meeting recording. Edit a recording transcript. Security, Compliance and Identity. Microsoft Edge Insider. Microsoft FastTrack. Microsoft Viva. Core Infrastructure and Security. Education Sector. Microsoft PnP. AI and Machine Learning. Microsoft Mechanics. Healthcare and Life Sciences. Small and Medium Business.

Internet of Things IoT. Azure Partner Community. Microsoft Tech Talks. MVP Award Program. Video Hub Azure. There are a couple ways to assign categories:. Right-click an event in your calendar and select Categorize , then pick a color.

When scheduling a meeting, select Category at the top of the scheduling form. For recurring meetings, categories can only be applied to the series, not an individual occurrence. Teams lets you invite people outside your organization, including those who don't have a Teams license.

You'll need their full email address to invite them. Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead.

To get access to this and other upcoming features, switch to Teams public preview. After you've invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:.

On the meeting options page, next to Choose co-organizers , select the down arrow and choose the name of the co-organizer. Note: To learn more, see Add co-organizers to a meeting.

Type the name of a channel where it says Add channel under the time and date fields. Channels can't be edited or added once the invite is sent. You'll need to send a new invite with the updated channel. Note: When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel. This feature isn't available in private channels. Once you've added the people you want, select Scheduling Assistant to find the best time. If it's a recurring meeting, open the dropdown menu next to Does not repeat just below the date.

Choose how often you want it to occur from the default options, or select Custom to create your own cadence. If you're unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams. Once that's done, you have a few ways to add events to the shared calendar. Or, select the arrow next to Meet now at the top of the app to open the menu and select Schedule meeting.

Each of these actions will open the scheduling form with the channel name filled in, feel free to add an Outlook group or individuals by manually entering their names. Guests and partners from outside your org won't have access to the channel calendar and will also require being added to the meeting invite. Right-click an event in your calendar to RSVP, remove it if it's canceled, or open the invitation to view the meeting details.